Customs Regulations applicable while shipping to Indonesia

Moving to a new country is exciting--but it requires so much more planning and preparation than moving locally. The customs process is intricate, and you will have to do a lot of research before your journey overseas. If you are relocating to the Southeast Asian nation of Indonesia, plan ahead and find out the required documents, regulations and restrictions for importing goods to your new home!

DOCUMENTS REQUIRED FOR ENTRY

When relocating to Indonesia, there are many essential documents you'll need to clear customs and establish permanent residency. When you plan your international move, be sure to enlist customs brokering services from your international moving company to help you prepare all of your important paperwork.

When moving to Indonesia, you will need:

• Original passport (with 12 months visa)
• Residence permit (KITAS Card, original valid for at least 12 months)
• Working permit (IMTA, valid for at least 12 months)
• Packing list (original, in English; fax a copy to agent in advance)
• Bill of lading or air waybill (original, prepaid, fax copy prior to shipment's arrival)
• Authorization letter (allowing Destination Agent to arrange customs clearance)

SHIPPING REGULATIONS

When moving to Indonesia permanently, the regulations for the import of both personal effects (clothing, jewelry, toiletries) and household effects (furniture, rugs, linens, bedding, dishes, other furnishings) are:

• You must be in Indonesia at the time of customs clearance
• The goods must have been in your possession at least one year and not be for resale for duty free entry
• Shipments must arrive within three months of date of issuance of KITAS and IMTA cards
• Only one air and one sea shipment of household goods allowed duty free
• Returning Indonesian citizens that have lived abroad for at least two months are entitled to one (not two) duty free shipments of used household goods
• Inspections of all household goods and personal effects are required
• New items and any items in original packaging are dutiable

PROHIBITED ITEMS

In Indonesia, the following articles are prohibited for importation under any circumstances:

• Narcotics and illegal drugs
• Pornography
• Politically sensitive or subversive materials
• Weapons, firearms, ammunitions and explosives
• Reproductions of copyright materials
• Animal skins
• Cordless telephones
• Vehicles
• Tobacco
• Cosmetics and toiletries
• Spices

RESTRICTED ITEMS

Some articles are limited to maximum quantities or require special authorization/payments of duties and taxes to clear customs. These items include, but are not limited to:

• New items and any items in original packaging (subject to duties)
• Household appliances and electronics (one of each permitted duty free)
• Books (list of titles and authors required)
• Alcohol (1 liter per person permitted)
• DVDs, CDs, videotapes (subject to censorship fees per item, require prepared list of titles)
• Materials in Chinese such as pictures and tapes (require special permit and subjected to censorship and confiscation)
• Medications (require prescription)
• Antiques
• Statues (subject to inspection by Indonesian Directorate of History and Archeology, which can take three months, documents such as purchase receipt or certificate from origin customs can expedite clearance process)
• Large quantities of any items (will slow clearance and may result in high duties)

MOTOR VEHICLE REGULATIONS

Shipping your vehicle to Indonesia is prohibited, except for diplomatic personnel, direct-user companies with business licenses, and companies that repair and restore vehicles.

For these exceptions, the following documents are required:

• Title and registration
• Purchase invoice
• PP-8 Form
• Importer identity number
• Taxpayer identity number
• Industrial business license (if applicable)

Other requirements:

• Must have approval from Director for Import/Ministry of Trade
• Subject to inspection
• Can only be imported at the following ports: Medan, Dumai, Jakarta, Semarang, Surabaya, Balikpapan, and Makassar
• Vehicles may incur duties up to 300 percent of custom assessed value

PETS AND ANIMAL REGULATIONS

Your pet is an important part of the family, so you want to ensure that he or she will clear customs. To successfully cross Indonesia borders with your furry friend, the requirements are:

• Pets are subject to 14 days quarantine
• Health certificate required (issued no more than five days before arrival)
• Rabies certificate required (issued at least 30 days but no more than one year before arrival)
• Import permit (issued prior to arrival from Indonesian Department of Agriculture, apply at least two weeks before arrival).

INTERNATIONAL MOVES

International moving a lengthy and exhausting process. It requires thorough research, proper preparation, and the services of professional and trustworthy international movers. Before choosing any company for hire, be sure to ask these important questions to verify they are qualified, experienced, and knowledgeable of the customs process in Indonesia. Conducting a thorough background check on any potential overseas movers will also prevent you from making a common international moving mistake.

Ready to find reputable international moving companies in your area? Get started here at RPM Cargo by simply filling out our fast and easy free quote form and receiving estimates from up to seven qualified movers in your area.

Export Basic Procedure From Indonesia

Export is an activity of shipping goods from the Indonesian custom area to the custom area of other countries.  Usually, export process starts from an offer of a party followed by the agreement from another party in a sales contract process, which in this case, are the Exporter and Importer. Payment process for the shipping uses letter of Credit (L/C) or non L/C; each method has its risk and advantage

Why Doing Export

Factors that drive manufacturer or business to export are, among others:

1. Traditional Commodity

Usually, a company produces a commodity as a continuation or economic remnants of colonial ages such as rubber, coffee, tea, pepper, tengkawang, tin, copper, and other mining products. This probably continues as nowadays export activities.

2. Profit Optimization

Besides selling a product domestically, by using export, a company could expand their sales reach up to foreign countries, and the types of good are eventually not limited for domestic consumers only.

3. Market Search

For a company with strong domestic market, export is an opportunity for market diversification which eventually strengthens the position of traded commodities.

4. Utilization of Excess Capacity

If the production capacity of an industry has not exceeded the machine capacity, then the idle capacity could be allocated for export market.

5. Export Oriented Products

There are some labor-intensive industries which deliberately moved from Industrial Countries such as Japan, Korea, Taiwan or Singapore to Indonesia with the purpose of relocating shoes industry, garment and so forth.

6. Trading House

The government is currently developing trading house concept, such as those in Japan, to facilitate exporters in penetrating international markets. Trading House will facilitate exporters in analyzing the market or identifying Buyer and providing other necessary information related to the market condition in the country where the Trading house is located.

7. Highly Competitive Commodity

Products with original materials from Indonesia and having absolute advantage or other products with comparative advantage have great opportunity for export market. For example, materials such as natural rubber, tropical wood, agribusiness, handicraft and others, all have relatively high competitiveness in export market.

Steps by Steps

Steps of how to start export in Indonesia, including flowchart of the export activities, starting from the licensing, order entry, shipping,payment, until the aftersales

Four Primary Stages in The Export Process (Using L/C)

Four Main Stages in the Process of Export (using L/C)

• Sales Contract Process
• L/C Opening Process
• Cargo Shipment Process
• Shipping Document Negotiation Process

Requirements for Exporters

To become an export firm must meet the following provisions:

• Incorporated
• Having NPWP (Taxpayer Number)
• Having permits issued by the Government

Grand Flowchart of Export Activity

To further studying export procedures, we provide document containing an export flowchart

Payment Method

Method of payment in the export process can be done in several ways. Each way has its advantages and disadvantages. Here we describe the ways of payment inexport activities

Incoterms

Incoterms or International Commercial Terms is the terms (a set of three letters code) which are used in International Trading to regulate, so that there is no misinterpretation in making contract. Incoterms regulates the requirements to be fulfilled in shipping or delivery of goods

Intellectual Property Rights

In Indonesia, appreciation towards intellectual property rights is still modest; therefore sometimes some people consider Intellectual Property Rights are not necessary. However, the Intellectual Property Rights are in fact useful to protect the businessmen from the possibility of unauthorized use of the rights. Therefore, it is important for the Exporter to prepare the products in relation to the IPR before conducting Export activities so that the products receive legal protection

Asked Question Shipping Taken From Shipper

Frequently Asked Questions taken from shippers

1. Where and when do I need to deliver the shipment?
   This formality protects the public from rate increases after cargo is tendered. This process of bringing the container to you or giving you the OK to deliver LCL cargo to our docks or sending a truck to receive your goods on a door to door move is executed after the filing has been completed.  A formal BOOKING CONFIRMATION will be sent to you via e-mail containing the BOOKING NUMBER and confirmation for the delivery of your container or confirmation on the LAST RECEIVING DATE for a LCL booking.  You must place the number on every piece if you are shipping LCL and on any shipping documents you submit such as  Packing List - Invoice
2. How do I proceed after I get a quote? There is a link under the total of every quote that links to the shippers letter of instruction.  Please submit it online as it simplifies documentation and prevents errors on the phone.  A copy of the form will be sent to you as soon as its submitted.  If you require changes after the booking request has been submitted you can reply to the email with the corrections. 
   For security reasons and to serve you more efficiently, you must get a booking number first otherwise the cargo will not be accepted at the dock.  As a result of the passage of the Homeland Security Act, US Customs officials are enforcing the requirement that information and other shipping documents be received prior to cargo acceptance or loading on the vessel. 
3. Can you take the shipment from my house? what is the cost? Yes and pricing is shown on the FCL service and is calculated by the mileage from the port.  We can pickup LCL cargo on normal trucks or Lift Gate Trucks for residential pickups
4. Can I also send fragile? Yes but you are responsible if you choose to pack it yourself and insurance may not cover.. We can employ local crating services to crate or pack your goods.
5. Do I need to pack everything? YES if shipping via LCL and No if shipping via FCL … but all furniture for export usually MUST BE PACKED.  
6. How do I get the container to come to our home of business?  To spot the container at your door or dock, please email us on radecargo@gmail.com or fax the shipping forms to +62274-4462082 and operations will send you a booking confirmation for exports from Yogyakarta Indonesia and for imports to the Indonesia  The booking confirmation will have vessel name, voyage number, loading port, ETD and ETA along with other pertinent information.  You should reserve your container at least a week ahead of time.
7. What if I have less than a container and do not need a full 20ft.?  If your cargo is less than 15 Cubic Meters we recommend you use the LCL and it will also quote your shipment instantly. You can see our rate for LCL on this site

Shipping Information

1. International and Domestic Air Freight

This service will squire the goods from Yogyakarta to worldwide destination with the time which quickly and with the price very competitive. RPM Cargo yogyakarta also provide door to door services to all our customers worldwide with fast service. In general RPM Cargo Yogyakarta give a special offer service to our customers Japan in which delivery goods from Yogyakarta to All destination in Japan with service door to door or port to port 

To calculate the cost of your shipment, you need the weight of your shipment rounded to the next half kg for large, bulky of light shipment. Use the following formula to calculate your volumetric weight in kg (L.cm X W.cm X H.cm : 6000). Example: If your shipment weight 6 kg and has dimensions of 50 cm x 40 cm x 30 cm. then the volumetric weight 50x40x30/6000 = 10 Kg

2. International and Domestic Sea Freight

There is two service model to use this shipment as below:

LCL ( Load Container Less)

It means the goods delivery by using wooden box where formatting matching with size goods measure to safety. Making of wooden box can be done if us have known the type and material goods. Usually many people use this freight because that goods it’s a personal important, present, sample for sale etc and not too much . LCL will be ridden away by container which is passing on CFS (Container Freight Station) later then will in arrive away to some port before to receiving on destination port. In here with the best rate we give the best service too for all destination worldwide.

FCL ( Full Container Load)

Its intention is goods delivery by using some type container owning certain size measure like 20 feet, 40 Feet and 40 HC, and each every container own the capacity which different each other. We give the service full for the delivery of your goods. For the detail of size measure and capacities please click here. There are some process to RPM cargo Yogyakarta do to your goods step into container as below :

1. Accept invoice from consumer goods
2. Making Schedule and process Pick Up goods
3. Step into the packing area with quality control
4. Process the packing at one blow make the goods identity to entry packing list
5. Process to step into the slot area to know the your goods volume, what have last for   capacities 20 feet, 40 Feet or 40 HC
6. Ready for stuffing

3. Warehousing

We own the warehouse broadly about 15 acre from this place will be started process the packing goods handled with good skilled staff . RPM cargo Yogyakarta have some slot for the size measure of 20 feet, 40 feet and 40 HC so wont be worry that enable the customer to know the goods volume to step into the container. Goods security very we attention with protection insurance. We accepted for rent warehouse with competitive rate

Packing :

1. Standart Packing use the matterials single face or just carton box to protect against the incision or collision. Packing like this a lot of in using a type of furniture
2. Special Packing use some supporter material of like single face, steryo foam, buble plastic and paper grass. This is usually used for the goods of fragile and handicraft
3. Creating Packing by wooden use the wood material as the goods protector is usually used for the goods of fragile and heavy like handicraft stone.
   To see the model packing clik here

4. Transportation Service

Goods delivery move like personal effect, car. Motorbike, machine, goods of project from all destination Indonesia  to city wide in Indonesia by service is door to door and port of to port.

5. Import Service

Sea Freight : Export & Import

We offer full spectrum of ocean freight services, ranging from less-than-container load (LCL) and full-container load (FCL) shipments to breakbulk cargoes and warehousing.

Air Freight : Export & Import

With our expertise in air freight forwarding, global network and International alliances, we can export and import your shipments in reliable, timely manner to and from virtually anywhere in the world

Documentation for Imports

The following documents are necessary to clearance of Imported goods in Indonesia

• Invoice in Original
• Packing list Original
  Bill of Lading/AWB Original endorsed by the Importer & Bank (if any)
• Insurance Certificate / Cover note
• Purchase Order & Letter of Credit (if any)
• Price List/Sale Contract
• Import License (if the Item requires License)
• Write-up/Literature (if it is Chemical Item) & Catalogue
• Clearance Time- We understand the gravity of the "Transit Time for clearance" and hence we put our best efforts to clear any given shipments at the earliest possible time. We count on Microseconds than Days. We normally clear within two/three clear working days for both Import & Export after receipt of all the documents.